Operation Officer

Operation Officer

Jobs Announcement

Background

Since 2002, many none profit organizations started working for Afghan women’s empowerment and right achievement. Almost all focused their activities and advocacy work on women’s political, social and cultural participation and rights. None has taken on women’s economic participation or business women’s concerns so far. The need for an entity to organize business women’s voice and advocate for their interests is emphasized on in the report; Women’s Economic Empowerment, Information mapping, 2002-2012, Afghan Research and Evaluation Unit (AREU): At the national level, an umbrella Afghan women’s organization is needed.

A group of businesswomen realized this need and lack of existence of a platform so they collaborated and established Leading Entrepreneurs for Afghanistan’s Development (LEAD). LEAD was established in 2013 and officially launched on January 22, 2014. LEAD was approved to change name as Afghan Women’s Chamber of Commerce and Industry by the President Ashraf Ghani in the High Economic Council’s meeting March 12th, 2017.

Operation Officer:

Responsibilities:

Financial:

– Maintain proper records for all documents on computer book-keeping package (QuickBooks).

  • Reconcile transactions on computer and bank statements and ensure that all 
accounts are balanced.

Assist in preparation of budget plan;

  • Entering daily financial transaction into Quick Books
  • Prepare monthly, quarterly and annual financial reporting requirements from data entered into QuickBooks.
  • Maintain an appropriate control over the cashbooks amount receivable and expenses records and regularly check of the physical cash balance against the cashbook, Quick book and manual balances.
  • Review and check documents for accuracy, completeness, ensure expenses are allowable
  • Preparation and follow up of Fund Request to ensure having an adequate cash flow during the fiscal year.
  • Preparation of monthly & Annual TAX return Report to MoF and be responsible to authorize all tax payment on due date according to Afghan tax law.
  • Updating Pending Invoices, Bank Balance Sheet, Reporting Calendar, Audit Calendar, etc.
  • Preparation of Bank withdrawals, bank deposit and transfer vouchers.

Administrative:

Provide reports and information to executive director, and board of directors.

  • Manage the filing system, and review of such policies or procedures.

Assist the executive director, advocacy manager in the operational work of the program.

  • Maintain, monitor and replenish office supplies, goods and services (including cleaning, and security) and record and report on capital expenditures.
  • Maintain the diaries of designated personnel, and arrange meetings, rooms, and accommodation and travel arrangements where appropriate;

Human Resources:

  • Carry out recruitment process
  • Maintain, and update all personnel files as per the updates HR procedures, up to date attendance and leave records and assist in verifying leave forms for balances. Preparing contacts of employees and, etc.
  • To file all types of correspondence/mails and documents properly;

Logistic:

Directly responsible for the purchase of small value items after approval.

Collects quotation for the big value purchases after approval.

Undertake any additional tasks and responsibilities that may be assigned by executive director.

 

Qualifications:

Holding a bachelor’s degree in financial would be preferred.

Work Experience: preferably 3 years of work experience in Admin/Finance/HR with a reputable organization.

Skills: Good computer knowledge, particularly professional working with Quick Book and office packages.

Language: Fluency in English and local language (s).

General: Good knowledge & professional working with Quick book, Financial and communication skills, flexible team player, tactfulness, working under pressure, clear understanding of the working context, willingness and ability to travel, if needed.

Salary is based on organization’s salary scale and only qualified candidate are requested to apply until June 22th, 2018. Please send your CV to info@awcci.af